Tuyển dụng Hành chính nhân sự

A. Administration & Reception (50%)

• Front Desk Management: Serve as the first point of contact; manage office access, handle incoming/outgoing calls, and coordinate courier/mailing services.

• Documentation: Draft, format, and distribute official correspondence, memos, and internal announcements to relevant stakeholders.

• Seal Management: Supervise the legal use of the company and title seals in strict accordance with corporate regulations.

• Facility Management: Monitor office infrastructure, ensuring a clean, organized, and professional working environment at all times.

• Procurement: Liaise with vendors and building management; manage the purchase of office stationery, technical equipment, and pantry/entertainment supplies.

• Expense Control: Audit vendor invoices, collect financial documents, and manage administrative costs.

• Records Archival: Systematically organize and store contracts, HR records, and administrative dossiers.

• Asset Management: Track and maintain the inventory of company assets, tools, and equipment.

• Event Planning: Lead the organization of internal activities, including company trips, Year-End Parties, staff birthdays, and annual health check-ups.

• Secretarial Duties: Act as the secretary for periodic meetings (approx. once per month), ensuring accurate minutes and follow-ups.

B. Human Resources (50%)

• Timekeeping & Payroll: Monitor annual leave and overtime; prepare monthly timesheets and support the processing/distribution of payslips.

• Social Insurance (SI): Execute all SI-related procedures including registrations, salary/title adjustments, social benefit claims, and closing social insurance books for departing employees.

• Personal Income Tax (PIT): Manage PIT registration for employees and dependents; update tax data and issue tax withholding certificates as required.

• Contract Management: Oversee the lifecycle of labor contracts, including new hires, renewals, addendums, and termination procedures.

• Recruitment:

  • Review and refine Job Descriptions (JDs) before posting.

  • Screen CVs, coordinate interview schedules, and manage candidate communications.

  • Collaborate with recruitment agencies/headhunters for specialized roles.

• Onboarding: Manage the integration process for new hires to ensure a smooth transition into the company.

Reporting: Prepare periodic HR reports and data analysis as requested by management.

Education: Bachelor’s Degree in Human Resources, Business Administration, or a related field.

Experience: 2–3 years of proven experience in an Admin/HR role or similar capacity.

Languages: Fluent English communication skills (written and spoken) are mandatory.

Competencies:

• Highly organized with the ability to prioritize tasks effectively under pressure.

• Meticulous attention to detail and high sense of responsibility.

• Proactive, energetic, and capable of fostering a positive team culture.

• Proficient in MS Office (Excel, Word, PowerPoint).

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